Opportunities

Positions

Responsibilities

The Membership

	Elects the Board of Directors and Officers
	Approves the annual budget
	Approves any revisions to the bylaws

Elected Officers and Board Members

	Develops the annual budget for submission to the membership
	Approves expenditures within the approved budget.
	Establishes policies and procedures to implement the Club's mission.
	Reviews the by-laws, and recommends revisions to the membership.

President

Chair meetings.

Make things happen.

Prepare meeting agendas.

Take phone calls from the membership and general public:

Answer questions re:

	Membership
	Club hours
	Class schedules
	Monitor schedules.

Dispatch in-home assistance when requested and appropriate.

Writes monthly President's Message for newsletter.

Forwards membership approved budget and bylaws changes to the Association for review and approval.

Monitors the club's e-mail messages.

Prepare and forward to Sun City Anthem Community Association's CC-4 "Monthly Participation Record"

Insures that the Club operates within the Club's Bylaws and the Sun City Anthem Community Association's Charter Club Guidelines.

Vice President

Assist the President

Preside over meetings in the President's absence

Secretary

	Prepare minutes of the Board and Membership meetings for approval.
	Forward approved minutes to the web master for inclusion on the site.

Treasurer

	Write checks
	Deposit receipts.
	Participate in budget preparation
	Prepare financial reports and present to the Board

Board Members at large

	Attend Board meetings.
	Prepare and present proposals to the Board for action.
	Deliberate and vote on proposals presented.
	Serve on Standing and Ad Hoc committees.

Ongoing Opportunities

Education Chair

	Prepare monthly class schedule
	Maintain Education items on the bulletin board
	Report activities to the Board.
	Prepare and submit Spirit articles to the Association staff
	Recruit and coordinate instructors
	Ensure that computers have instructor's programs installed
	Coordinate the development of new courses for membership
	Assist in training, as needed, new instructors

Weekly Communications

Prepare e-mail messages to members.

Access Database manager

Club Database – created and maintains a database to track:

	Club membership
	Attendance by members at labs and classes
	Attendance of visitors to lab and classes to ensure compliance with club policy

Develops and maintains programs requested by board members such as:

	Program to e-mail newsletters and other notices to club members
	Program to facilitate input of the monthly class schedule
	Program to automatically notify members whose membership will be expiring
	Program to create Monthly Participation Report.

Hardware/Software Chair

	Purchase hardware and software products as authorized by the Board
	Maintain the hardware and software on the 29 computers on our network.
	Maintain the video projectors.

Monitor Chair

	Prepares monthly open lab schedule
	Recruits and coordinates monitors
	Maintain current monitor lists on the bulletin board, to the web master and to SCA Member Services Desk
	Report activities to the Board.

Classroom Aides coordinator

	Prepare monthly aides schedule
	Recruit and coordinate aides
	Assign aides according to the needs of instructors.

Administrative Assistants

	Enter new member data into the database
	Contact members for clarification of information.
	Submit information and dues to the Club's Treasurer

Newsletter editor

Prepare monthly newsletter:

	Prepare layout
	Author articles as appropriate.
	Insert information from treasurer.
	Review and edit articles submitted by others.
	Convert document into .pdf and add links.

Distribute one printed copy to the counter in the Classroom

Distribute the newsletter as an e-mail attachment to our 800 plus members.

Forwards the newsletter to web master for inclusion on the web site.

Program Chair

	Obtain speakers for membership meetings
	Coordinate with the Sun City Summerlin Computer Club and the Las Vegas PC Users Group in scheduling out of town speakers and vendors representatives.
	Schedule meeting rooms with the Association staff.

Web master

Maintain the Club's web site with frequent updates.

	Add monthly newsletter to archive.
	Upload the Board's minutes and create links to the file.
	Uploads the Member meeting minutes and create links to the file.
	Create and maintain class descriptions in the popup windows..
	Create and maintain links to sites that may be of value to members.

Maintain alias e-mail addresses on server.

Create and upload monthly events calendar.

Back up site to a local hard drive other than personal machine.

Instructors

	Prepares class content and organization
	Records student's presence in database using bar code scanner.

Monitors

	Read and understand the Policies & Procedures.
	Pick up keys from the Member Services Desk.
	Open the facility, turn on lights.
	Recognize individuals as they enter the room, and ask if you can be of assistance.
	Monitor the activities of those in attendance.
	Record the presence of members and visitors in the database using bar code scanner
	Either turn over the facility to an incoming monitor, or turn out the lights and lock the door on leaving.
	Return the keys to the Member Services Desk.

Classroom Aides

Assists the instructor by aiding students that missed a point and start to fall behind.

In-home Tutors

Tutors visit club member's homes to provide one-on-one personal tutoring on a variety of subjects.

In-home trouble shooters

	Resolve a variety of usability issues.
	Uninstall and install software.
	Remove worms from members computers
	Perform some tune-up work.
	Replace user's hardware components.

Opportunities to Contribute to Your Club